Senior Administrative Assistant
Welcome to AdventHealth, where we strive to provide exceptional care and service to our patients and community. We are currently seeking a highly motivated and experienced Senior Administrative Assistant to join our team. As a Senior Administrative Assistant, you will play a crucial role in supporting our administrative team and ensuring the smooth operation of our organization. We are looking for someone who is not only proficient in administrative tasks, but also has a strong attention to detail, excellent communication skills, and a passion for serving others. If you are a dedicated and organized individual with a desire to make a positive impact, we encourage you to apply for this exciting opportunity.
- Provide administrative support to the administrative team and other departments as needed.
- Manage and maintain the calendar and schedule of the department head, ensuring all meetings and appointments are scheduled and confirmed.
- Answer and direct phone calls, take messages, and respond to inquiries in a timely and professional manner.
- Draft, edit, and proofread correspondence, reports, and other documents as needed.
- Coordinate travel arrangements, including booking flights, hotels, and rental cars.
- Prepare and submit expense reports and reimbursement requests.
- Collaborate with other administrative assistants to ensure efficient communication and coordination across departments.
- Greet and welcome visitors, vendors, and patients in a friendly and professional manner.
- Maintain and organize office supplies and equipment, ensuring they are well-stocked and in good working condition.
- Participate in department meetings and take detailed minutes.
- Assist with special projects and events as assigned.
- Handle sensitive and confidential information with discretion and professionalism.
- Proactively identify and address any issues or concerns that may arise in the day-to-day operations of the department.
- Continuously seek opportunities to improve processes and procedures to increase efficiency and productivity.
- Uphold the values and mission of AdventHealth and represent the organization in a positive and professional manner at all times.
Extensive Administrative Experience: A Senior Administrative Assistant At Adventhealth Should Have A Minimum Of 5 Years Of Experience In A Similar Role, With A Proven Track Record Of Handling Complex Administrative Tasks With Efficiency And Accuracy.
Strong Communication Skills: This Role Requires Frequent Interaction With Various Stakeholders, Both Internal And External. The Ideal Candidate Should Possess Excellent Written And Verbal Communication Skills To Effectively Communicate With Individuals At All Levels.
Organizational And Time Management Skills: As A Senior Administrative Assistant, One Would Be Responsible For Managing Multiple Tasks And Prioritizing Them Effectively. The Candidate Should Have Strong Organizational And Time Management Skills To Meet Deadlines And Ensure Smooth Operations.
Proficiency In Office Software: The Candidate Should Be Proficient In Using Various Office Software, Such As Microsoft Office Suite, To Create And Maintain Documents, Spreadsheets, And Presentations. Knowledge Of Project Management Tools And Databases Will Be An Added Advantage.
Ability To Maintain Confidentiality: A Senior Administrative Assistant Handles Sensitive Information, And Discretion Is Crucial In This Role. The Ideal Candidate Should Have A Strong Sense Of Confidentiality And Ethics To Maintain The Privacy And Security Of All Information.
Communication Skills
Data Entry
Time Management
Multitasking
Attention to detail
Organizational Skills
Calendar Management
Teamwork
Problem-Solving
Report generation
Prioritization
Communication
Conflict Resolution
Emotional Intelligence
Leadership
Time management
creativity
Attention to detail
Teamwork
Adaptability
Problem-Solving
According to JobzMall, the average salary range for a Senior Administrative Assistant in Bakersfield, CA, USA is between $55,000 and $65,000 per year. This can vary depending on factors such as the specific industry, company size, and level of experience of the individual. Some senior administrative assistants may earn more than $65,000 per year, while others may earn less than $55,000 per year.
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AdventHealth is a faith-based, non-profit health care system headquartered in Altamonte Springs, Florida, that operates facilities within nine states across the United States. The Adventist Health System was rebranded AdventHealth on January 2, 2019.
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