City of Detroit

Office Assistant

City of Detroit
Detroit, MI, USA
Full-TimeDepends on ExperienceEntry LevelHigh school or equivalent
Job Description

Welcome to the City of Detroit! We are seeking a highly organized and efficient Office Assistant to join our dynamic team. As an Office Assistant, you will play a crucial role in supporting the daily operations of our office and ensuring smooth functioning. If you are a self-motivated individual with excellent communication and multitasking skills, we would love to hear from you. Join us and be a part of our mission to serve the community and make a positive impact.

  1. Greet and welcome visitors to the office in a friendly and professional manner.
  2. Answer and direct incoming calls to the appropriate person or department.
  3. Maintain a clean and organized office space, including reception area, conference rooms, and common areas.
  4. Manage incoming and outgoing mail and packages.
  5. Maintain office supplies and ensure they are well-stocked at all times.
  6. Assist with scheduling appointments and meetings for staff members.
  7. Prepare and distribute internal communications, including memos, emails, and newsletters.
  8. Maintain and update filing systems, both physical and electronic.
  9. Assist with data entry and record keeping.
  10. Monitor and order office equipment maintenance and repairs.
  11. Collaborate with other team members to complete projects and tasks in a timely manner.
  12. Handle sensitive and confidential information with discretion.
  13. Assist with event planning and coordination.
  14. Uphold professional and ethical standards at all times.
  15. Continuously seek ways to improve office efficiency and productivity.
Where is this job?
This job is located at Detroit, MI, USA
Job Qualifications

  • High School Diploma Or Equivalent: A Minimum Education Requirement For An Office Assistant Job At City Of Detroit Is A High School Diploma Or Ged Equivalent. This Ensures That The Candidate Has Basic Knowledge And Skills Necessary For The Job.

  • Proficiency In Microsoft Office: As An Office Assistant, Proficiency In Microsoft Office Programs Such As Word, Excel, And Outlook Is Essential. This Includes The Ability To Create And Edit Documents, Manage Spreadsheets, And Communicate Effectively Through Email.

  • Experience In Office Administration: Candidates With Previous Experience In Office Administration, Such As Managing Files, Answering Phones, And Scheduling Appointments, Will Have An Advantage In The Hiring Process. This Experience Demonstrates The Ability To Handle Various Tasks Efficiently And Effectively.

  • Excellent Communication Skills: Office Assistants Are Often The First Point Of Contact For Visitors And Callers, So Strong Communication Skills Are Crucial. This Includes The Ability To Speak And Write Professionally, As Well As Actively Listen And Follow Instructions.

  • Organizational And Time-Management Skills: The Role Of An Office Assistant Requires Multitasking And Managing Multiple Responsibilities. Candidates Should Possess Strong Organizational Skills To Keep Track Of Tasks And Prioritize Their Workload, As Well As Time-Management Skills To Meet Deadlines.

Required Skills

  • Data Entry

  • Communication

  • Time Management

  • Microsoft Office

  • Scheduling

  • Multitasking

  • Attention to detail

  • customer service

  • Teamwork

  • Organization

  • Administrative support

  • File Management

Soft Skills

  • Communication

  • Conflict Resolution

  • Leadership

  • Time management

  • Interpersonal Skills

  • Attention to detail

  • Teamwork

  • Active Listening

  • Adaptability

  • Problem-Solving

Compensation

According to JobzMall, the average salary range for a Office Assistant in Detroit, MI, USA is between $31,000 and $41,000 per year. This range can vary depending on factors such as experience level, education, and specific job responsibilities. Salaries may also be influenced by the type of company or organization the Office Assistant is working for.

Additional Information
City of Detroit is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.
Required LanguagesEnglish
Job PostedMay 31st, 2024
Apply BeforeMay 22nd, 2025
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About City of Detroit

Detroit is the largest and most populous city in the U.S. state of Michigan, the largest U.S. city on the United States–Canada border, and the seat of Wayne County. The metropolitan area, known as Metro Detroit, is home to 4.3 million people, making it the second-largest in the Midwest after the Chicago metropolitan area. Regarded as a major cultural center, Detroit is known for its contributions to music and as a repository for art, architecture and design.

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