Administrative Assistant

Welcome to the City of Oakland, where we are committed to providing exceptional services to our diverse and thriving community. We are currently seeking a highly organized and efficient Administrative Assistant to join our team. In this role, you will play a crucial role in supporting the day-to-day operations of our department and ensuring the smooth functioning of our office. If you are a detail-oriented individual with excellent communication and time management skills, we encourage you to apply. Join us in making a positive impact on the City of Oakland and its residents.

1. Provide administrative support to the department, including scheduling meetings, managing calendars, and maintaining records and documents.
2. Greet and assist visitors and callers, addressing their inquiries and directing them to the appropriate resources.
3. Coordinate and prioritize tasks and projects to ensure efficient and timely completion.
4. Maintain office supplies and equipment, and initiate orders when necessary.
5. Prepare and distribute correspondence, reports, and presentations as needed.
6. Organize and maintain department files and records, both physical and electronic.
7. Assist in budget tracking and monitoring, and process invoices and expenses.
8. Collaborate with other team members to plan and execute events and projects.
9. Respond to emails and inquiries in a timely and professional manner.
10. Uphold confidentiality and handle sensitive information with discretion.
11. Proactively identify and suggest improvements to enhance office operations.
12. Attend and take minutes at meetings as assigned.
13. Perform other duties as assigned by the department head or supervisor.

According to JobzMall, the average salary range for a Administrative Assistant in Oakland, CA, USA is between $45,000 and $60,000 per year. However, this can vary depending on factors such as experience, industry, and company size. Some administrative assistants may earn more or less than this range. It is important to research the specific job and company you are interested in for a more accurate salary estimate.

Oakland is a city on the east side of San Francisco Bay, in California. Jack London Square has a statue of the writer, who frequented the area. Nearby, Old Oakland features restored Victorian architecture and boutiques. Near Chinatown, the Oakland Museum of California covers state history, nature and art. Uptown contains the art deco Fox and Paramount theaters, restaurants, bars and galleries.