Catering and Events Administrative Assistant

Welcome to the world of hospitality and events at Hilton Hotels! We are currently seeking a highly organized and detail-oriented Catering and Events Administrative Assistant to join our team. In this role, you will be responsible for supporting our Catering and Events team in providing exceptional service to our guests and clients. This is a fantastic opportunity for someone who is passionate about the hospitality industry and thrives in a fast-paced, dynamic environment. If you have excellent communication and organizational skills, a positive attitude, and a drive to succeed, we want to hear from you!

1. Provide administrative support to the Catering and Events team, including but not limited to scheduling appointments, preparing documents, and maintaining records.
2. Assist with event planning and coordination, including creating event timelines, managing guest lists, and coordinating vendor services.
3. Communicate with clients and guests in a professional and friendly manner, responding to inquiries and providing information about our services.
4. Collaborate with other departments within the hotel, such as food and beverage, sales, and housekeeping, to ensure seamless execution of events.
5. Manage and maintain event calendars, ensuring accuracy and timely updates.
6. Prepare and distribute event contracts, proposals, and invoices.
7. Monitor and track event expenses and assist with budget management.
8. Assist with set-up and breakdown of events, including arranging furniture, decorations, and equipment.
9. Anticipate and address any potential issues or challenges that may arise during events.
10. Take notes and minutes during meetings and distribute to relevant parties.
11. Uphold Hilton Hotels’ standards of service excellence and professionalism at all times.
12. Stay updated on industry trends and best practices, and make recommendations for improvements to event processes and procedures.
13. Maintain confidentiality of client and guest information at all times.
14. Other duties as assigned by the Catering and Events Manager.

According to JobzMall, the average salary range for a Catering and Events Administrative Assistant in Austin, TX, USA is $35,000 to $45,000 per year. This can vary depending on the specific company, experience level, and location within the city. Some companies may also offer additional benefits such as bonuses or commission.

Hilton is a leading global hospitality company, with a portfolio of 14 world-class brands comprising more than 5,000 properties with more than 825,000 rooms in 103 countries and territories. Hilton is dedicated to fulfilling its mission to be the world’s most hospitable company by delivering exceptional experiences – every hotel, every guest, every time.