Catering and Events Administrative Assistant
Welcome to Hilton Hotels, where we pride ourselves on delivering exceptional experiences for our guests through outstanding service and attention to detail. We are currently seeking a highly organized and enthusiastic individual to join our team as a Catering and Events Administrative Assistant. In this role, you will play a crucial part in the planning and execution of events and catering services for our hotel. The ideal candidate will have a passion for hospitality, strong communication skills, and the ability to thrive in a fast-paced environment. If you are a team player with a positive attitude and a knack for multitasking, we would love to have you as part of our Hilton family.
- Assist in the coordination and execution of all catering and events at the hotel.
- Respond to inquiries and requests from clients regarding event and catering services.
- Maintain accurate and organized records of all event and catering details, including contracts, invoices, and client information.
- Collaborate with various departments such as sales, food and beverage, and housekeeping to ensure successful event planning and execution.
- Prepare and distribute event orders and other necessary documents to relevant departments.
- Coordinate with vendors and suppliers to ensure timely delivery of event materials and services.
- Communicate effectively with clients to understand their needs and provide exceptional customer service.
- Assist in creating and updating event menus and packages.
- Manage event budgets and ensure accurate billing and payment processing.
- Keep track of event RSVPs and assist in managing guest lists.
- Assist in the setup and breakdown of event spaces, including coordinating with the hotel's maintenance and housekeeping teams.
- Participate in site visits and attend meetings with clients to gather information and provide support.
- Conduct post-event evaluations and gather feedback from clients to improve future events.
- Stay updated on industry trends and competition to provide innovative event solutions for clients.
- Adhere to all hotel policies and procedures and maintain a professional and positive attitude while representing the Hilton brand.
Excellent Organizational And Time-Management Skills: The Role Of A Catering And Events Administrative Assistant Requires Handling Multiple Tasks And Deadlines Simultaneously. A Qualified Candidate Should Possess Strong Organizational And Time-Management Skills To Effectively Manage Their Workload And Ensure All Tasks Are Completed In A Timely Manner.
Experience In Event Planning And Coordination: Hilton Hotels Regularly Hosts Large-Scale Events And Parties, And The Catering And Events Administrative Assistant Plays A Crucial Role In Their Success. A Candidate With Previous Experience In Event Planning And Coordination Will Be Able To Handle The Various Aspects Of Event Management, Such As Scheduling, Vendor Coordination, And Logistics, With Ease.
Exceptional Communication And Interpersonal Skills: As A Liaison Between The Hotel, Clients, And Vendors, The Catering And Events Administrative Assistant Must Possess Excellent Communication And Interpersonal Skills. This Includes The Ability To Clearly Convey Information, Actively Listen To Clients' And Colleagues' Needs, And Maintain Positive Relationships With All Parties Involved.
Proficiency In Computer Software And Technology: The Role Of A Catering And Events Administrative Assistant Involves Working With Various Computer Software And Technology, Including Event Planning Software, Booking Systems, And Microsoft Office. A Qualified Candidate Should Be Proficient In Using These Tools To Effectively Manage Tasks And Generate Reports.
Customer Service-Oriented Mindset: Hilton Hotels Places High Importance On Providing Exceptional Customer Service To Their Guests. As A Catering And Events Administrative Assistant, The Candidate Will Be Interacting With Clients And Guests Regularly. Therefore, A Customer Service-Oriented Mindset And The Ability To Handle Any Customer Concerns Or Complaints Professionally Is A Must For This Role.
Communication
Time Management
Microsoft Office
Multitasking
Budget management
Event Planning
customer service
Teamwork
Organization
Detail-oriented
Problem-Solving
Menu Planning
Communication
Conflict Resolution
Emotional Intelligence
Leadership
Time management
creativity
Teamwork
Active Listening
Adaptability
Problem-Solving
According to JobzMall, the average salary range for a Catering and Events Administrative Assistant in Los Angeles, CA, USA is between $40,000 and $50,000 per year. However, this may vary depending on factors such as experience, location, and the specific company or organization. Some sources suggest that the average hourly wage for this position in Los Angeles is around $20 per hour. Ultimately, it is best to research the specific company or organization you are interested in to get a more accurate salary estimate.
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Hilton is a leading global hospitality company, with a portfolio of 14 world-class brands comprising more than 5,000 properties with more than 825,000 rooms in 103 countries and territories. Hilton is dedicated to fulfilling its mission to be the world’s most hospitable company by delivering exceptional experiences – every hotel, every guest, every time.
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