Global Executive Assistant

We are seeking an experienced and highly organized Global Executive Assistant to join our dynamic team at Mars, Incorporated. As a leading global company in the confectionery, food, and pet care industries, we are looking for an individual who is eager to take on the challenge of supporting our executive team in a fast-paced and ever-changing environment. This role requires a detail-oriented and proactive individual with exceptional communication and time management skills. If you are a motivated self-starter who thrives in a collaborative and diverse setting, we welcome you to apply for this exciting opportunity.

1. Provide high-level administrative support to the executive team at Mars, Incorporated.
2. Manage and maintain complex calendars, scheduling and coordinating meetings, appointments, and travel arrangements for the executive team.
3. Act as a gatekeeper for the executive team, screening and prioritizing incoming requests and communications.
4. Prepare and edit correspondence, presentations, and reports for the executive team.
5. Handle confidential and sensitive information with discretion and professionalism.
6. Conduct research and compile data for various projects and initiatives as assigned by the executive team.
7. Proactively anticipate the needs of the executive team and take necessary actions to ensure their success.
8. Coordinate and collaborate with other administrative assistants and team members to ensure seamless communication and workflow.
9. Act as a liaison between the executive team and internal/external stakeholders, representing the company in a professional and positive manner.
10. Manage and track expenses, invoices, and other financial documents for the executive team.
11. Continuously seek ways to streamline processes and improve efficiency within the executive team's operations.
12. Serve as a resource for other team members and provide guidance and support when needed.
13. Stay updated on industry trends and market developments to provide valuable insights and recommendations to the executive team.
14. Assist with special projects and events as needed.
15. Uphold the company's values and culture in all interactions and activities.

According to JobzMall, the average salary range for a Global Executive Assistant in Chicago, IL, USA is between $65,000 and $85,000 per year. However, this can vary based on factors such as the industry, company size, and individual experience and qualifications.

Mars Incorporated is an American global manufacturer of confectionery, pet food, and other food products and a provider of animal care services. Mars operates in five business segments around the world: Mars Wrigley Confectionary (headquartered in Chicago, Illinois, with US headquarters in Hackettstown and Newark, New Jersey), Petcare (Zaventem, Belgium; Poncitlán and Jalisco, Mexico; Querétaro, Mexico), Food (Rancho Dominguez, California), Drinks (West Chester, Pennsylvania), and Symbioscience (Germantown, Maryland), the company's life sciences division.