Executive Assistant & Office Coordinator- Vaccines

Welcome to Sanofi, a leading global biopharmaceutical company dedicated to improving patient's lives. As the Executive Assistant & Office Coordinator for our Vaccines division, you will play a vital role in supporting our team of dedicated professionals as we work towards developing and delivering innovative vaccines. We are seeking a highly organized and proactive individual to join our team and provide administrative support to our executives while also managing the daily operations of our office. If you have a passion for making a difference in the healthcare industry and possess exceptional organizational and communication skills, we encourage you to apply for this exciting opportunity.

1. Provide administrative support to executives in the Vaccines division, including scheduling meetings, managing calendars, and arranging travel.
2. Act as the first point of contact for the office, greeting visitors and answering phone calls.
3. Maintain and organize office files, documents, and records to ensure efficient and effective retrieval.
4. Manage office supply inventory, order supplies, and ensure the office is adequately stocked at all times.
5. Coordinate meetings and events, including arranging catering, setting up conference rooms, and sending out invitations.
6. Assist with the onboarding process for new employees, including coordinating orientation and setting up workspaces.
7. Monitor and respond to emails and other correspondence on behalf of executives when needed.
8. Prepare and edit correspondence, presentations, and reports as needed.
9. Handle sensitive and confidential information with discretion and maintain the highest level of professionalism.
10. Identify and implement process improvements to increase efficiency and productivity within the office.
11. Manage office budgets and expenses, ensuring adherence to company policies and guidelines.
12. Assist with the organization and coordination of company-wide events and initiatives.
13. Collaborate with other administrative assistants and team members to ensure smooth operation of the office.
14. Handle any ad hoc administrative tasks and projects as assigned by executives.
15. Maintain a positive and professional work environment and serve as a representative of the company to visitors and clients.

According to JobzMall, the average salary range for a Executive Assistant & Office Coordinator- Vaccines in Toronto, ON, Canada is between $50,000 and $60,000 per year. This may vary depending on the specific job requirements, experience level, and company size.

Sanofi SA is a French multinational pharmaceutical company headquartered in Paris, France, the world's fifth-largest by prescription sales. Building a More Equitable Future through Inclusive Clinical Trials · Rethinking the science of COPD · Grassroots Manufacturing Solutions for a Healthier Planet.