Administrative Assistant II

Are you a highly organized and detail-oriented individual with a passion for providing exceptional administrative support? Do you thrive in a fast-paced and dynamic work environment? If so, we have the perfect opportunity for you as an Administrative Assistant II at the State of Florida.As an Administrative Assistant II, you will play a crucial role in ensuring the efficient and effective operation of our office. Your strong communication skills and ability to multitask will be essential in managing a variety of administrative tasks, including scheduling appointments, maintaining records, and coordinating meetings. You will work closely with our team, providing valuable support and contributing to the overall success of our organization.To excel in this role, you must possess a high level of professionalism, exceptional organizational skills, and the ability to work independently. A minimum of 2 years of administrative experience is required, and proficiency in Microsoft Office is a must. If you are a motivated individual with a positive attitude and a strong work ethic, we encourage you to apply for this exciting opportunity. Join our team at the State of Florida and take the next step in your administrative career!

1. Manage and maintain the office's schedule by scheduling appointments, meetings, and events efficiently and accurately.
2. Maintain accurate and organized records, files, and documents, ensuring they are easily accessible for team members.
3. Communicate effectively and professionally with internal and external stakeholders, including clients, colleagues, and vendors.
4. Coordinate travel arrangements and accommodations for team members as needed.
5. Prepare and proofread correspondence, reports, and other documents as requested.
6. Provide administrative support to team members, including but not limited to printing, scanning, and organizing documents.
7. Manage office inventory and supplies, ensuring they are well-stocked and ordered in a timely manner.
8. Assist with preparing and monitoring budgets, tracking expenses, and processing invoices.
9. Collaborate with team members to plan and execute events, meetings, and other projects.
10. Use discretion and independent judgment to handle confidential information with sensitivity and professionalism.
11. Continuously seek ways to improve processes and procedures to increase efficiency and productivity.
12. Provide excellent customer service to all individuals contacting or visiting the office.
13. Perform other administrative tasks and duties as assigned by supervisors.
14. Stay updated on office policies, procedures, and regulations to ensure compliance and consistency.
15. Contribute to a positive and collaborative work environment by working well with colleagues and displaying a positive attitude.

According to JobzMall, the average salary range for a Administrative Assistant II in Tallahassee, FL, USA is $35,000 - $45,000 per year. This can vary depending on the industry, company, and level of experience. Entry-level positions may start at a lower salary, while more experienced professionals may earn towards the higher end of the range.

Florida is the southeasternmost U.S. state, with the Atlantic on one side and the Gulf of Mexico on the other. It has hundreds of miles of beaches. The city of Miami is known for its Latin-American cultural influences and notable arts scene, as well as its nightlife, especially in upscale South Beach. Orlando is famed for theme parks, including Walt Disney World.