Administrative Assistant - Construction Services Specialist

Are you looking for a challenging and rewarding career in the construction industry? Look no further than the State of New York! We are currently seeking a highly organized and detail-oriented Administrative Assistant - Construction Services Specialist to join our team. In this role, you will be responsible for providing administrative support to our construction services department, ensuring the smooth and efficient operation of construction projects throughout the state. This is an excellent opportunity for someone with a passion for construction and a strong background in administrative support. If you have excellent communication skills, exceptional organization abilities, and a desire to make a difference in the construction industry, we want to hear from you!

1. Provide administrative support to the construction services department, including scheduling meetings, managing correspondence, and maintaining files and records.
2. Coordinate and schedule project meetings, including setting up conference calls, booking meeting rooms, and arranging travel accommodations.
3. Communicate with project managers, contractors, and other stakeholders to ensure timely and accurate flow of information.
4. Maintain project documentation, including contracts, change orders, and other important documents.
5. Monitor project budgets and track expenses, ensuring accuracy and adherence to budgetary guidelines.
6. Assist with the preparation of project proposals, bids, and other documents as needed.
7. Coordinate and track project invoicing and payments, ensuring timely and accurate processing.
8. Prepare and distribute project reports, presentations, and other materials as requested.
9. Serve as a liaison between the construction services department and other departments within the organization.
10. Maintain a high level of confidentiality and professionalism while handling sensitive information.
11. Stay updated on industry trends and regulations related to construction services to ensure compliance and efficiency.
12. Proactively identify and resolve any issues or challenges that may arise throughout the course of a project.
13. Provide excellent customer service to all stakeholders involved in the construction projects.
14. Assist with other administrative tasks and projects as assigned by the construction services department.
15. Contribute to a positive and collaborative work environment by actively participating in team meetings and sharing ideas for process improvement.

According to JobzMall, the average salary range for a Administrative Assistant - Construction Services Specialist in New York, NY, USA is between $46,000 and $55,000 per year. However, this may vary depending on factors such as the specific job duties, level of experience, and the company or organization the individual is working for. Additionally, location, industry, and education can also impact salary potential for this role.

New York is a state in the northeastern U.S., known for New York City and towering Niagara Falls. NYC’s island of Manhattan is home to the Empire State Building, Times Square and Central Park. The Brooklyn Bridge connects Manhattan with the borough of Brooklyn. The iconic Statue of Liberty stands in New York Harbor. To the east, Long Island has beaches, the Montauk Lighthouse, the ritzy Hamptons and Fire Island.