Administrative Associate

Welcome to Vanguard, a leading investment management company dedicated to helping our clients reach their financial goals. We are currently seeking an Administrative Associate to join our team and support our mission of providing exceptional service to our clients. As an Administrative Associate, you will play a crucial role in our day-to-day operations, helping to streamline processes and ensure our team runs efficiently. We are looking for a detail-oriented and organized individual with excellent communication skills and a passion for delivering top-notch service. If you thrive in a fast-paced and collaborative environment, we want to hear from you.

1. Greet and welcome clients and visitors to the office in a professional and friendly manner.
2. Answer and direct phone calls and emails, ensuring prompt and accurate communication with clients and team members.
3. Maintain and update client information and documents in an organized and confidential manner.
4. Assist with scheduling and coordinating meetings, appointments, and travel arrangements for team members.
5. Prepare and distribute reports, presentations, and other materials as needed.
6. Handle expense reports and track office supply inventory.
7. Collaborate with team members to ensure smooth and efficient operation of the office.
8. Handle incoming and outgoing mail and packages.
9. Maintain a clean and organized office space, including managing conference room reservations and ensuring common areas are tidy.
10. Provide support with various administrative tasks, such as data entry, filing, and document preparation.
11. Serve as a point of contact for clients, addressing inquiries and directing them to the appropriate team member.
12. Assist with special projects and events as needed.
13. Uphold company policies and procedures, ensuring compliance with industry regulations and standards.
14. Continuously seek opportunities to improve processes and procedures to increase efficiency and productivity.
15. Demonstrate a strong understanding of the company's mission, values, and services to effectively represent the organization to clients and visitors.

According to JobzMall, the average salary range for a Administrative Associate in Malvern, PA 19355, USA is $40,000 to $60,000 per year. This can vary depending on factors such as level of experience, education, and specific job responsibilities.

The Vanguard Group, Inc. is an American registered investment advisor based in Malvern, Pennsylvania, with about $7.7 trillion in global assets under management, as of April 2023. It is the largest provider of mutual funds and the second-largest provider of exchange-traded funds in the world after BlackRock's iShares.