Welcome to Douglas Elliman, where we believe in providing exceptional real estate services to our clients. We are currently seeking a highly organized and detail-oriented Office Coordinator to join our team. As the Office Coordinator, you will play a crucial role in ensuring the smooth daily operations of our office and supporting our agents with their administrative needs. We are looking for a self-starter with strong communication skills and a positive attitude. If you are someone who thrives in a fast-paced environment and enjoys working with a dynamic team, we would love to hear from you.
- Greet and welcome clients and visitors to the office in a friendly and professional manner.
- Manage the reception area, including answering phone calls, directing inquiries, and organizing incoming and outgoing mail.
- Maintain a clean and organized office space, including conference rooms and common areas.
- Assist agents with administrative tasks such as scheduling appointments, preparing documents, and coordinating open houses.
- Manage office supplies and place orders when necessary to ensure smooth operations.
- Coordinate office events and meetings, including booking conference rooms and arranging for catering.
- Liaise with building management for any office maintenance or repair needs.
- Keep track of office expenses and submit reports to management.
- Act as a point of contact for IT support and assist with troubleshooting technology issues.
- Maintain confidentiality and handle sensitive information with discretion.
- Collaborate with team members to ensure efficient workflow and provide support as needed.
- Proactively identify areas for improvement and suggest solutions to enhance office operations.
- Stay updated on company policies and procedures to ensure compliance.
- Continuously seek opportunities to improve customer service and the overall client experience.
- Display a positive attitude and contribute to a harmonious and productive team environment.
Strong Organizational Skills: An Office Coordinator At Douglas Elliman Should Possess Excellent Organizational Skills To Effectively Manage Schedules, Appointments, And Tasks For Multiple Individuals And Departments.
Attention To Detail: This Role Requires A High Level Of Attention To Detail To Ensure Accuracy In Data Entry, Document Processing, And Communication With Clients And Colleagues.
Excellent Communication Skills: The Ability To Communicate Clearly And Professionally Both Verbally And In Writing Is Essential For An Office Coordinator, As They Will Be Interacting With Clients, Colleagues, And Upper Management On A Daily Basis.
Proficiency In Microsoft Office: As An Office Coordinator, Proficiency In Microsoft Office Programs Such As Word, Excel, And Outlook Is Necessary For Creating Documents, Managing Spreadsheets, And Scheduling Meetings.
Prior Administrative Experience: Candidates For This Role Should Have Prior Administrative Experience, Preferably In A Corporate Or Real Estate Setting, To Demonstrate Their Ability To Handle Various Administrative Tasks And Work In A Fast-Paced Environment.
Data Entry
Communication
Time Management
Multitasking
Attention to detail
Problem Solving
Event Planning
customer service
Calendar Management
Organization
Administrative support
team
Communication
Conflict Resolution
Leadership
Time management
creativity
Teamwork
Adaptability
Problem-Solving
Empathy
Decision-making
According to JobzMall, the average salary range for a Office Coordinator in Miami, FL, USA is between $40,000 and $50,000 per year. This may vary depending on the size and type of company, as well as the individual's level of experience and qualifications. Some companies may also offer additional benefits such as bonuses, healthcare, and retirement plans.
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Douglas Elliman is an American real estate company. Douglas Elliman employs more than 7,000 agents and has 113 offices in New York City and across the country.
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